Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference
Contact: Lisa Evans Dwynwen Jones
Welcome, Procedure and Apologies
The Chairman welcomed
everyone to the meeting.
The Chairman conveyed
the Committee’s Best Wishes to Councillor John Roberts following his illness.
Councillor Ceris Jones
and Elaine Evans apologised for being unable to attend the meeting.
It was agreed that agenda item 4 be considered
prior to agenda item 3 shown on the agenda papers.
Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011
Councillor Rhodri Evans disclosed a personal
interest, and wishes to make the
aware that he is on behalf of the Authority, a Board Member for
University Health Board.
Chair welcomed Hazel Lloyd Lubran, CAVO Chief
Executive and Chair of the PSB, Councillor Bryan Davies, Leader of the Council,
Alun Williams, Diana Davies and Timothy Bray, Officers, to the meeting to
present the Minutes of the Public Services Board meeting held on the 4th
of September 2023. Under Section 35 of the Well-being of Future
Generations (Wales) Act 2015, Local Authorities are required to ensure their
Overview and Scrutiny Committees have the power to scrutinise decisions made,
or other action taken, by the Public Services Board for the Local Authority
area in the exercise of its functions.
Members were asked to consider the draft minutes of the Ceredigion PSB meeting
dated 4 September 2023.
discussion, the following was noted:
the success of the Warm Welcome Spaces last year, a map of local centres has
been updated for Winter 2023,
Following a question regarding the availability
of Food Banks, it
is believed that there are food banks covering every area in Ceredigion. Mrs
Lloyd-Lubran confirmed she would check that this is
still the case with the relevant Officer.
discussion, Committee Members agreed to:
Agreed to receive the draft minutes of the Ceredigion PSB
meeting held on the 4th of September 2023.
In order for the Overview and Scrutiny Coordinating
Committee to carry out their role of taking an overview of the overall
effectiveness of the PSB.
The Chair thanked the Officers and the Chair of the Public Services
Board for attending and presenting the information at today’s meeting.
The Chair also took this opportunity to thank Carys Morgan, Welsh
Language Officer, who has left the authority, for her excellent work during her
time at Ceredigion County Council. He also wished her well in her future role.
Members considered the CYSUR/CWMPAS Combined Local Operational
Group Safeguarding Report Quarter 1, between the period 01.04.2023 to
The Chair welcomed Councillor Alun Williams, Cabinet
Member and Elizabeth Upcott, Corporate Manager, to provide a summary of the key
points, which were as follows:
of Key points:
➢ In Quarter 1, there was a decrease in
the number of contacts/reports received regarding children/young people
compared to Quarter 4-with there being 888 contacts/reports received in Q1
compared to 1010 contacts/reports received in Q4.
➢ There was also a decrease in the
overall number of contacts/reports which proceeded to actions needing to be
taken under Child Protection Procedures, from 172 in Q1 compared with 200 in
➢ The percentage of reports that
proceeded to a Strategy Discussion was 19.4% in Q1 compared to 19.8% in Q4. In
Q 1, 8.8% of reports proceeded to a Section 47 Enquiry compared to 8.4% in Q4,
and then 0.7% needed to proceed to an Initial Child Protection Conference
compared to 1.6% in Q4.
➢ The total number of children subject to
an Initial Child Protection Conference in this quarter has decreased where
there being 10 in this quarter compared to 23 in quarter 4, and this compares
to 35 in Q3.
➢ The total number of children placed on
the Child Protection Register in this quarter following the Initial Child
Protection Conference was 10 in this quarter compared to 20 in Q4
➢ The total number of children removed
after Review Child Protection Conferences in this quarter were 8 compared to 15
in Quarter 4.
➢ The total number of Section 47 enquiries
undertaken has decreased in this quarter also, with 78 undertaken in this
quarter compared to 85 in Quarter 4, 65 of those enquiries were undertaken
jointly with the Police and 13 were undertaken as a Social Services Single
➢ The main category of abuse which led to
a Section 47 enquiry being undertaken in quarter 1 was Physical Abuse and
sexual abuse and child exploitation.
➢ There were 52 children on the Child
Protection Register as at the end of this quarter, and there was 52 as at the end
of Quarter 4. 19 children were registered under the category of
emotional/psychological abuse, in this quarter, 26 under the category of
neglect and 7 under the category of both neglect and emotional/psychological
➢ The main Risk Factors for the 52
children who were on the Child Protection Register as of the 30/06/23 were
domestic abuse, parental mental health, parental separation, and adult offences
➢ In terms of Adult Safeguarding, there
has been a significant increase in the number of adults suspected of being at
risk of abuse and/or neglect, with there being 217 adults at risk reported in
this quarter compared to 190 in Q4 thus reflecting an increase in the reports
over the last year, quarter by quarter.
➢ The most reported category of abuse this quarter was neglect (98) and then emotional/psychological abuse, with 91 reports of adults at risk where this was the main ... view the full minutes text for item 26.
Chair welcomed the Leader of the Council, Councillor Bryan Davies, and Cabinet
Member, Alun Williams, Diana Davies and Rob Starr, Officers, to present the
6 of the Local Government and Elections (Wales) Act 2021 introduced a new
Self-Assessment based performance regime for Principal Councils.
Self-Assessment Report for 2022/23 discharges the requirements of both: • The
Well-being of Future Generations (Wales) Act 2015 – to set and review progress
against our Corporate Well-being Objectives • The Local Government and
Elections (Wales) Act 2021 – the duty to keep performance under review, consult
on performance, report on performance, arrange a Panel Performance Assessment
and respond to a Panel Performance Assessment.
was reported that following positive feedback from Welsh Government peers,
retained a similar format for this year to help in disseminating key messages
and keeping it succinct, as requested by Welsh Government. Improvements made
this year to strengthen the report are as follows:
Providing further detail on the consultation and engagement undertaken during
the year and how it is used.
Providing details of the stakeholder consultation to support self-assessment.
Providing further detail in the evaluation commentary of the Council’s overall
Updating the Self-Assessment Action Plan, adding the new actions identified
along with a progress update.
Expanding the benchmarking section (further work is ongoing to develop this in
conjunction with Data Cymru).
Added “Council Structure” section to provide details of how the Council is
Included links to other related reports and strategies, which is seen as best
Governance and Audit Committee has a statutory responsibility to consider the
Self-Assessment Report and make recommendations on the findings and the actions
that the Council proposes to take. The Report was considered at its meeting on
27 September 2023 and approved the report to proceed for approval at Cabinet
and Council. No formal recommendations were made to the conclusions or the
actions, although minor formatting amendments have been made to improve the
quality of the report prior to Overview and Scrutiny Committee. Following
approval by Governance and Audit Committee the process of producing the 2022/23
Self-Assessment Report is now complete and cannot be amended further.
The Self-Assessment Report is scheduled to proceed to Cabinet on 7 November and Council on 30 November, before being submitted to Ministers, Estyn and the Auditor General for Wales, as well as being published on the website. Panel Performance Assessment Update Part of the new Self-Assessment Performance Regime is the duty to undertake a Panel Performance Assessment once in every election cycle. Panel Assessments are intended to provide an independent and external perspective of the extent to which the Council is meeting the performance requirements of the Local Government and Elections (Wales) Act 2021. The aim is to support Councils to achieve their aspirations through developing and understanding how they are operating and how they can ensure they are able to deliver effective services long-term. The Council’s first Panel Performance Assessment is being organised for ... view the full minutes text for item 27.
The minutes of the Coordinating meeting held on the 11th of
were confirmed as a true record
of proceedings and there were no matters
arising from those minutes.
Each Chair in turn
gave an update on their respective Committee’s Forward
The Chair provided an update in relation to the
Coordinating Committee’s future work plan.
The Chair provided an update in relation to the Corporate Resources
future work plan. The Chair mentioned that some Committee Members visited
Cardigan Town on Friday, 3rd of November 2023. Councillor Clive Davies, Cabinet Member,
arranged for Members to visit businesses and speak to several shops on the high
street to learn more about the location analytics an internet of things
technologies used. Members found this visit very interested and the Chair
thanked Councillor Clive Davies for arranging this. He also thanked the businesses who gave their
time to speak to the Committee Members.
Councillor Gwyn Wigley Evans also attended as he is the Chairman of the
Thriving Communities Overview and Scrutiny Committee.
The Chair provided an update in relation to the
Thriving Communities future work plan. Councillor Gwyn Wigley Evans, Committee
Chair, also took this opportunity to thank Councillor Clive Davies for
arranging the Cardigan Town visit and the businesses who also gave their time
on the day.
A visit to Horeb Food Centre is scheduled in
the coming weeks.
The Chair provided an update in relation to the
Healthier Communities future work plan.
Wigley Evans, Chair of the Thriving Communities Overview and Scrutiny Committee
asked whether the Chairs/vice Chairs (Members of this Committee) could receive
information/reasons/guidelines relating to when a meeting can be closed, when a
break can be taken etc.