Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference
Contact: Lisa Evans
The Chairman welcomed
everyone to the meeting and wished everyone a Happy New Year. The Chair sympathised with those who are
unwell at this present time. He explained
that due to the weather conditions, (snow) many had been unable to attend the
Chamber in person. Councillor Keith Evans, Chairman, was present, however was
recovering from an illness, therefore Councillor Wyn Evans (vice Chairman) had
agreed to Chair the meeting on his behalf.
Councillor Caryl Roberts
apologised for being unable to attend the meeting.
Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011
There were no disclosures of personal or prejudicial interests.
The Chairman welcomed
Councillor Alun Williams, Cabinet Member, Peter Skitt,
Hywel Dda University Health Board County Director, Donna Pritchard and Nerys
Lewis, Officers, to the meeting. Councillor Alun Williams, Cabinet Member,
provided a brief introduction in relation to the Cylch
Caron Project. Peter Skitt then provided an update in relation to the project.
The Cylch Caron project will deliver a single-site GP
surgery, community pharmacy, outpatient clinics, community nursing, and social
care facilities, as well as extra care housing in Tregaron.
He explained that this scheme will provide an integrated rural model of
community care and housing and provide a replacement for Tregaron
Hospital and Bryntirion Residential Care Home. This
is a partnership project between Ceredigion County Council and Hywel Dda
University Health Board, along with Welsh Government.
The tender pack is currently being
reviewed by officers across Ceredigion
County Council and Hywel Dda
University Health Board with a report to
Cabinet in the next few months.
Main points arising from discussion were
· A new planning
application will need to be submitted once a new partner has been
appointed. The phosphate element remains
a risk. The design may also differ from
the original design.
· Could local
construction support be used whenever possible?
There is potential to encourage the new partner to employ local
· It was confirmed that
once the tender process is complete, there will be a requirement to review the
funding package in collaboration with Welsh Government,
· In response to a
question, it was confirmed that it is imperative that the scheme is delivered,
· In response to a
question, it was confirmed that the land is secured.
It was agreed that Officers would
return with a further update once the
tendering process has been completed.
The Chairman thanked the Cabinet
Member, Peter Skitt,
Donna Pritchard, and Nerys Lewis for attending and
providing an update on the Cylch Caron project.
Councillor Alun Williams, Cabinet Member and
Elizabeth Upcott, Officer, attended to present the quarter 2 multi-agency
management reports in relation to safeguarding children and adults in
Ceredigion during the period 1st July to 30th September 2022. The reports
provide management information on action taken under the Wales Safeguarding
Procedures and include information provided by other agencies in relation to
safeguarding the welfare of children and adults in Ceredigion. The management
information is discussed by members of the CYSUR/CWMPAS Combined (Ceredigion)
Local Operations Group in order to monitor and
evaluate the effectiveness of the safeguarding of children and adults’
arrangements in Ceredigion with the outcomes achieved. These multi agency
meetings provide an opportunity to identify and act upon any performance and
other issues within this area of work. Performance information is also provided
to the Mid and West Wales Regional Safeguarding Board which is also an
opportunity to analyse performance, trends and issues
across the Region.
Members were given the opportunity to ask
questions which were answered by Elizabeth Upcott.
Main points arising as follows:
importance of early intervention/prevention is imperative,
was noted that the lockdown due to the Covid-19 pandemic has had a serious
impact on some children’s wellbeing,
response to a question regarding self-harm figures in Ceredigion during July
2022, the Officer stated that there was no specific reason why the figures have
significantly increased during the month, but she did state that they have seen
an increase in children’s mental health since Covid,
response to a question regarding risks, it was confirmed that evidence shows
with incoming referrals to the service that early intervention is key so to
avoid further escalation,
response to a question, it was confirmed that there are very experienced Child
Protection Officers placed in the Triage Team and all risks are carefully
researched, with each case examined individually and escalated appropriately,
was confirmed that Members of the Public are able to
report any risk to the Police if deemed appropriate.
Following discussion, Committee Members agreed to note the contents of
report and the levels of activity with the Local Authority so that
governance of the
Local Authority and its partner agencies are monitored. The Chairman
and congratulated Elizabeth Upcott and her team for their hard work.
The Leader of the
Council, Councillor Bryan Davies, and Chairman of the PSB attended to introduce
the PSB agenda item with the Vice-Chair, Hazel Lloyd-Lubran,
Chief Executive, CAVO, and Naomi McDonagh, Officer.
presented the minutes of the
Ceredigion PSB meeting held
on the 2nd of December 2022 were presented to the Committee.
During discussion, main points raised were as follows:
work is underway to welcome asylum seekers to Ceredigion,
future of public transport is being considered and discussed,
was confirmed that the PSB meet 5 times a year,
space hubs are continually discussed with Communities.
Following discussion, Committee Members were asked to consider the
receive the draft minutes of the Ceredigion PSB meeting held on 2nd
Members agreed to accept the recommendation in order to carry out their
role of taking an overview of the overall effectiveness of the PSB.
The Chair thanked the Leader of the Council and Chair of the PSB,
Councillor Bryan Davies, the Vice-chair,
Hazel Lloyd-Lubran, and
Naomi McDonagh, Officer for attending and presenting the information and
answering any questions.
The minutes of the
Coordinating meeting held on the 23rd of November
2022 were confirmed as a true
record of proceedings and there were no
matters arising from those
Each Chair (or
Vice-chair in the Chair’s absence), in turn gave an update on
their respective Committee’s
Forward Work Plans.
Chair confirmed that there will be a meeting of a Task and Finish Group at his
request arranged for Monday 30 January at 2pm with an invite for all
non-Cabinet Members to attend to discuss waste collection. The Leader advised Committee Members that
discussions have taken place due to the recent waste disruptions and short-term
improvements have been implemented.
In the Chair’s absence, Councillor Ceris Jones, Vice-Chair provided an
update on the Committees work. The
Leader of the Council stated that in the Governance and Audit Committee meeting
Monday a suggestion was made that the Healthier Communities should receive a
future report from the Public Protection Team in relation to Food Hygiene.
Chair provided an update in relation to the Learning Communities future work
plan. He also advised the Committee that Members of the workstream will be visiting
Chair provided an update in relation to the Corporate Resources future work
plan. He advised the Committee Members
of the recent County Farms event held in the Council Chamber and that the Task
and Finish Group Members have agreed to visit the County Farms in the coming
Chair also stated that a Member had requested a future
agenda item be placed on the work plan, namely, Procurement. This will be discussed at the next Corporate
Chair provided an update in relation to the Coordinating Committee’s future