Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference
Contact: Lisa Evans
Welcome and Apologies
The Chairman welcomed everyone to the meeting.
Councillors Endaf Edwards and Ceris Jones apologised for their inability to attend the meeting.
Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011
were no disclosures of personal or prejudicial interests.
3 CYSUR/CWMPAS Combined Local Operational Group Safeguarding Report
Qtr 4 2021/22
Sian Howys and Councillor
Alun Williams (Cabinet Member) attended the meeting
to present the CYSUR/CWMPAS Combined Local Operational Group
Safeguarding report to Committee Members to ensure Members monitor
of the CYSUR/CWMPAS Combined Local Operational Group quarterly
management meetings. These are multi-agency management reports in
to safeguarding children and adults in Ceredigion during the period 1st
31st March 2022. They provide management information on action taken
the Wales Safeguarding Procedures.
Sian outlined the main points as listed in
the covering report. A Member raised a
concern that Child Protection referrals in
the Aberystwyth area had doubled during the quarter. In response to the concern, it was explained
that on occasions group safeguarding referrals can be made in terms of
concerns, i.e. more than one individual in one family
or in a peer group. There could also be
seasonal factors. Another Member noted
that 12 individuals had been removed from the child protection register and
asked if there is an age limit that they are automatically removed from the
register. The Officer confirmed this
would happen when an individual turns 18 years old. Concern was also raised that the data shows
that not all review child protection conferences are being taken within the required timescale.
It was explained by the Officer that the workforce due to vacancies are under
considerable pressure and are prioritising tasks A Member asked whether face to
face reviews are now undertaken at Penmorfa and Canolfan Rheidol as were pre-covid. It was confirmed that those offices have not
resumed access to the public, however, other appropriate locations will be used
for this purpose when required. It was
confirmed that use of offices is being reviewed on a corporate basis. A reference was made to self-harming in
children and the Officer confirmed that the data in the report is provided from
the Child and Adolescent Mental Health Services (CAMHS) team, Hywel Dda
University Health Board. The Chairman noted that as a Scrutiny Committee,
Members have the right to invite any outside organisations in for questioning.
The Healthier Communities Overview and Scrutiny Chair, Councillor Caryl
Roberts, requested that a representative from CAMHS team attend a future
Following discussion, Members were asked to
note the contents of the report and
the levels of activity with the Local
Authority. Members agreed to note its contents
so that the governance of the Local
Authority and its partner agencies are
The Chairman thanked Sian Howys for
attending and presenting the report and also thanked
the Officer concerned for providing an Executive Summary.
The Chairman welcomed
Naomi McDonagh, Diana Davies and Alun Williams and the Leader of the Council,
Councillor Bryan Davies (Cabinet Member) to the meeting to present the minutes
of the 12th July 2022 PSB meeting and to
present the Ceredigion Local Well-being Annual Report 2021-2022.
Under Section 35 of the Well-being of Future
Generations (Wales) Act 2015,
Local Authorities are required to ensure
their Overview and Scrutiny Committees have the power to scrutinise decisions
made, or other action taken, by the Public Services Board for the Local
Authority area in the exercise of its functions. The Public Services Board
(PSB) is required to produce and publish annual reports relating to the delivery
of their Wellbeing Plans. It is a statutory requirement of the Well-being of
Future Generations (Wales) Act 2015 that annual reports are scrutinised by
local PSB Overview and Scrutiny Committees. Unlike with the assessments of
well-being and the well-being plans, the PSB does not have to wait on the
scrutiny panel recommendations to approve annual reports but, the Board is
encouraged to use Scrutiny recommendations in developing work programmes and
During discussion, it was reiterated that it
is important to include Local Members in any discussions/consultations relating
to their ward as their input is valuable.
Following discussion, Members were asked to
receive the draft minutes of the
Ceredigion PSB meetings held on the 12th July 2022, and to receive and note the Ceredigion
PSB Local Well-being Plan Annual Report 2021-2022.
The Chairman thanked Naomi, Diana, Alun and the Leader of the Council for attending and presenting the report.
attended to present the report on the Council’s use of the Regulation of
Investigatory Powers Act 2000 (RIPA) as the Coordinating Committee Members are
responsible for reviewing the Council’s use of RIPA. Reports are presented to
the Committee on a 6 monthly basis; however; this
report is presented 12 months following the previous report due to a lack of
It was reported
that there has been no RIPA activity by any service of the Council during the
period between the 13th August 2021 and the
4th July 2022. Authorising Officers have confirmed that they have
not considered any RIPA applications during this time.
On the 28th February 2022, a half day training workshop
was delivered by an external provider to relevant Officers on RIPA. It was
reported that the IPCO report will be presented at the next Committee meeting.
discussion, Members agreed to note the report contents.
The Chair thanked Elin Prysor for attending and presenting the report.
Lisa Evans reported that the Overview and Scrutiny Annual Report
highlights the key issues that have been considered by the five overview and
scrutiny Committees during 2021/2022.
There is a
statutory duty on Local Authorities to publish an annual report relating to the
work of the Overview and Scrutiny Committees. The Annual Report will be
published in the Overview and Scrutiny webpage on the Council Website.
Following discussion, Members agreed to note the information contained within the report prior to it being presented to Council on the 20th October 2022.
Each Chair in turn provided an update on their respective Overview and
Scrutiny Committees. Following discussion, it was agreed to include the
following on each Forward Work Programme:
Thriving Communities Overview and Scrutiny Committee – Pay and Display
Car Park Machines.
Corporate Resources Overview and Scrutiny Committee – to request a
Council Tax Second Homes update report at the 19th
December 2022 Committee meeting;
Healthier Communities Overview and Scrutiny Committee – to invite a
representative from the Child and Adolescent Mental Health Team (CAMHS) to a future
meeting to provide an update on their service; and; to
request an update relating to recruitment issues for the Porth Cynnal, Porth Gofal y Gymuned and Porth Ceredigion Cynnar
The minutes of the Coordinating
meeting held on the 15th June 2022 were
confirmed as a true record of proceedings and there were no matters arising
from those minutes.
thanked Committee Members for attending and closed proceedings at 11:47am.