Minutes:
Councillor Bryan
Davies, Leader of the Council and Cabinet Member for Democratic Services,
Policy, Performance and People and Organisation presented the report to Council
noting that The Electoral Administration Act 2006, as amended, introduces a
duty on all local authorities to review their polling districts and polling
places at least once every five years. He noted that a report was presented to
Cabinet on 5 September 2023, where it was agreed to commence the compulsory
review on 2 October 2023, with consultation ending on 10 November 2023.
He noted that a
preliminary review was conducted within the Ceredigion area with a view to
establishing their suitability, and identify any potential alternatives, where
considered appropriate, taking into consideration the location, size,
availability and accessibility of polling places and stations. 16 responses
were received as part of the formal consultation which can be viewed in
Appendix A, together with the (Acting) Returning Officer’s comments and
proposals.
Councillor Bryan
Davies noted that after publishing the agenda, a late response was received
from the Llwyncelyn Village Hall
noting that they would be willing to give exclusive use as a polling station on
polling day. Having considered this late response, he proposed that
should the amended recommendation be approved, the recommendation to move the
polling station from the Church Hall in Llanarth to the Ysgubor on Bargoed Farm would be completely removed from
the recommendations at the end of the report.
Eifion Evans, Chief
Executive and (Acting) Returning Officer explained that the Llwyncelyn
Chapel Vestry had been deemed unsuitable as a Polling Station, as the Village
Hall Committee had insisted upon continuing with other activities at the Hall
on the day of election and not been able to guarantee exclusive use on polling
day. Councillor Marc Davies stated that a guarantee from the Llwyncelyn Village Hall Committee that there would be exclusive
use for the polling station and that no other activities would be held in the
Hall during elections had been sent; and this was confirmed by Lowri Edwards,
Corporate Lead Officer of Democratic Services.
Councillor John
Roberts queried whether the building alongside Commins Coch School would be available, as it is now
closed. Eifion Evans, confirmed that the building is owned by Ceredigion
County council, therefore would not be affected by the closure.
Councillor Euros
Davies noted that he was aware of the consultation but he and the Community Council had failed
to provide a response. He noted that concerns had been raised in terms of
transferring the Polling Station from Llanwnnen Church Hall to Ysgol Cwrtnewydd, which could
impact upon turnout as the voters in Llanwnnen
normally walk to vote. He asked whether the ’Y Granell’ could be considered as an alternative
location.
Eifion Evans
explained that the Polling Station in Llanwnnen Church Hall is unsatisfactory and does
not meet with the requirements of the Election Act 2022. It is proposed
that the Polling Station is relocated to Ysgol Cwrtnewydd due to the lack of options in Llanwnnen. ‘Y Granell’ is a public house,
and it is therefore unlikely that the landlord would be willing to close the
public house for a whole day in order for it to be used as a polling station, whilst
ensuring the integrity of the election and the confidentiality of the voting
public and ensuring that they would not be disrupted.
Councillor Euros
Davies noted that Bargoed
Farm is also a public house; however Eifion Evans
explained that Bargoed
Farm were able to provide a separate building for the polling station.
Councillor Euros Davies also asked whether this goes against the Council’s
policy in terms of transport and Carbon Footprint. Eifion Evans explained
that the Election process is completely separate from that of the Council’s duties.
Eifion Evans noted
that as (Acting) Returning Officer, he does have delegated powers to review the
arrangements at any point, and should Llanwnnen Church Hall receive grant funding to
improve the facilities, bringing it up to a standard that is acceptable in
terms of the requirements of the Election Act 2022, or if an alternative
suitable venue was identified, he would revisit this decision within the 5 year review period.
Councillor Keith
Henson asked what would happen if facilities, such as the Old School in Cribyn
(Canolfan Steffan) did not become
available. It was confirmed that there is a recommendation to transfer
the Polling Station to Felinfach
in the short term, and that it would return to Canolfan Steffan in Cribyn once the facilities are up to a suitable
standard and available for use as a polling station.
Councillor Eryl
Evans asked whether Ysgol y Dderi would close during
the day of the election, noting
that this would be unfair on the pupils. Eifion Evans confirmed that a separate
entrance is provided for pupils at Ysgol y Dderi, Llangybi, and therefore it would remain open on polling
day. Councillor Eryl Evans also asked about parking arrangements for
parents dropping off and collecting their children from school. Eifion
Evans confirmed that this would be a matter for the School’s Governing Body.
Councillor Gareth
Lloyd asked that individuals Members are notified of any proposals to change
the current arrangements in their Ward, as many of them had failed to respond
to the consultation.
The proposed change
to Llanarth Church Hall was withdrawn.
Following
discussion, it was RESOLVED:
a) To note that no changes
are made to Polling Districts;
b)
That the following changes are made to Polling Places and Polling Stations
·
Salvation Army moves to Canolfan
Morlan, Aberystwyth;
· Llanwnnen Church Hall moves
to Ysgol Cwrtnewydd;
· Betws Ifan Community Hall
moves to Beulah Chapel Vestry;
·
Bryngwyn Chapel Vestry moves to Beulah Chapel Vestry;
· Llandygwydd moves to Beulah
Chapel Vestry;
· Llangybi Hall moves to
Community Centre at Ysgol Y Dderi;
· Neuadd
y Paith moves to Llanfarian Village Hall;
· Llwyncelyn Chapel Vestry
moves to Llwyncelyn Village Hall;
· Canolfan y Dyffryn moves to
Aberporth Village Hall.
c)
That contingency arrangements are put in place for the following Polling
Stations:
· Harbour
House, Trefechan to use
Aberystwyth Football Club;
· Canolfan Steffan, Cribyn to use Felinfach Memorial Hall;
· Neuadd
Aberporth to use Canolfan
y Dyffryn.
Supporting documents: