Minutes:
It was reported at the Corporate Resources Overview and Scrutiny
Committee meeting on the 19th October 2022 Members raised queries about the
acquisition of the Feidr Fair site in Cardigan. It was agreed that a report be
prepared for the next meeting of the Committee.
In March 2021 the owner of the Feidr Fair site contacted the Council to
say that he had received offer of £680k for the land currently used as a car
park from another party. The owner asked whether the Council wanted to purchase
the site rather than selling it to a private developer. The owner said at the
time that the land has been valued at £1.25m given its redevelopment potential.
The site, currently used as a car park, was well located for the town
and other uses, so was well used, and contributes to the attractiveness of the
town with people using the car park to visit the town. The loss of car parking
close to town would undermine efforts to regenerate the town and tackle the
impact of economic decline.
The site also provides an important pick-up and drop-off area for Ysgol
Gynradd Aberteifi (430 pupils), with no obvious alternatives if the site was
lost. Cardigan Primary School was a confined site, with only room for a limited
number of spaces for staff car parking. The carpark was key to the safe pick up
and drop off of pupils in one of our largest primary schools in the county. The
works on the school has compounded the difficulties on the site, these works
commenced July 2022.
The land was leased by the Council. It is a 99-year lease that comes to
an end in 2053. The current lease payment was a peppercorn in today’s terms.
Income from the use of the site as a car park in the years prior to the
request was as follows:
• 2019/20 £68,481
• 2018/19 £70,259
• 2017/18 £68,124
• 2016/17 £68,361
• 2015/16 £55,315
In simple investment terms, the consistent income level of c£68pa
equates to a payback period of 8.8 years and is equivalent to an investment
return of 11.3%pa. The income stream already exists, so this was not capital
expenditure for the purpose of an outright new commercial return, but it does
demonstrate that securing this income stream provides value for money when
looked at using these metrics.
In addition, it was recognised that the value of the site would
increase as the number of years remaining on the lease reduced, reflecting the
increased value of land for development purposes.
Initial responses to the request were positive given the interest from
another party but tentative given the length of the remaining lease. Initial
discussions focused on teasing out the vendors intentions, whether the offer
from another party was a firm offer or not, and the implications to the Council
should the site be sold to that party. Initial weighing up of these factors
suggested no immediate urgency to proceed but to maintain dialogue in a low-key
way.
During 2021 it became more apparent that the vendor was aware of
historic work (swimming pool and grounds, road widening and pavements) that
appears to encroach on the land leased from him. This could cause problems to
the Council if the owner or a new owner sought to enforce or re-negotiate lease
condition with a risk of the lease being terminated.
This meant that it was important to secure the site to maintain the car
park to support the town and the school, to secure current income and to secure
future development potential rather than risk losing the site.
Discussions with the developers were therefore stepped up in order to
achieve a positive outcome for the town and for the Council.
As part of the above discussions, the potential to defray Welsh
Government funding to 2022/23 was considered, rather than losing some or all of
the funding. To do this, spending needed to be incurred by the end of March
2022.
The purchase of the Feidr Fair site was appropriate for this purpose.
It would significantly support the Transforming Towns programme for Cardigan,
as the spend would displace unspent funding, enabling the funds to be used for
regeneration purposes in Cardigan (or elsewhere) in 2022/23.
The request and business case were initially discussed at officer
level, largely within the Economy and Regeneration Service. This is normal, as
officers regularly explore opportunities to support development projects and
investment that support the delivery of the Corporate Strategy, in particularly
the key priority of Boosting the Economy.
Increased funding from Welsh Government in 2021 and 2022 led to a
number of discussions in Asset Development Group (26th January 2022) and
Development Group (28th February 2022) meetings. Discussions largely focused on
empty properties, commercial and industrial land, the development of Council
assets, and the acquisition of some buildings and land. The minutes of the
Development Group meeting on the 28th February note that the potential purchase
of the site was being considered.
Meetings of the Asset Development Group at that time were members
(Cllrs Rhodri Evans, Dafydd Edwards, Dan Potter, Ivor Williams and Keith Evans)
and officers. The Development Group was attended by members (Cllrs Ellen ap
Gwynn, Rhodri Evans, Dafydd Edwards and Gareth Lloyd) and officers.
The purchase was also discussed with Cabinet members. Members were
given the specific details around the business case to support the purchase of
the land at Feidr Fair and agreed the need for confidentiality before reporting
the details as part of an overall asset development update after the
Development Group resumed. Cabinet Members at the time were Cllrs Ellen ap
Gwynn, Ray Quant, Catrin Miles, Rhodri Evans, Gareth Lloyd, Dafydd Edwards,
Alun Williams and Catherine Hughes.
Authority to purchase the property was given in March 2022 by the Chief
Executive, in accordance with the Constitution whereby powers are delegated ‘to
take decisions in relation to any Cabinet functions where urgent action is
required in accordance with Paragraph 4 of Article 12 of the Constitution’.
This approach also reflected pre-election
protocols. Whilst there is no prohibition on conducting normal Council business
or decision making during the pre-election period, it is possible that even
“business as usual” may become increasingly politicised. Councils therefore
need to be careful to avoid the allegation that a report appears to
support/promote or counter/undermine the views of any candidate or political
party. Likewise, reports should avoid issues on which a candidate is actively
campaigning. Where possible such reports should be deferred until after the
elections.
In addition, powers are delegated to the
Corporate Lead Officer for Economy and Regeneration to purchase properties.
These powers are set out in Part 3.5 of the Scheme of Delegation to Officers –
Responsibility for Council and Cabinet Functions.
This scheme delegates certain functions of
the Council and Cabinet to officers and should be interpreted widely rather
than narrowly. Section H deals with Delegations to the Corporate Lead
Officer Economy & Regeneration provided
always that the decision is a) within the Council’s budget or borrowing plans:
b) within the Council’s overall strategy or policy framework; c) within the
Financial Regulations and Accompanying Financial Procedures; and d) Not a
matter specifically reserved for Full Council, a Committee of the Council,
Cabinet, a statutory officer, the Chief Executive, or Corporate Directors or
Corporate Lead Officers.
Section H provides the following:
The following functions are to be delegated
to the CLO Economy and Regeneration and to any officers authorised by him/her
from time to time as appropriate subject to such officers being suitably
qualified for the discharge of those duties and functions:
1. To negotiate and compete purchases and
sales of land and property, granting of leases to and from the Council in
accordance with the Asset Management Plan and Council’s Capital Programme.
The site purchase was completed on the 28th
March 2022 for £600k, the price reflecting the value of the income, the
importance of the site to the Council and the town, the future development
potential of the site and the uncertainty
created by the encroachment issues.
It was AGREED to note the report for
information and it was noted that the Local Member should always be informed of
any developments in their Ward as Councillor Elaine Evans had not been informed
in this instance.
Supporting documents: