Agenda and minutes

Contact: Kay Davies 

Items
No. Item

102.

Apologies

Minutes:

Councillor Gareth Lloyd apologised that he would be late in joining the meeting.

103.

Personal matters

Minutes:

i. The Leader stated that this would be the last Cabinet meeting for Mrs Caroline Lewis, Corporate Director prior to her retirement from the Council. She was thanked for all her excellent work over the years and wished well for the future. The Chief Executive seconded the Leader’s words.

ii. Mr James Starbuck has recently been appointed as Corporate Director and is wished well when he takes up his new role in January 2022..

iii. Kay Davies was welcomed to the meeting as she has returned to her post as Democratic Services Officer on a temporary, part time basis.

iv. Staff were thanked for all their work in the success of acquiring £10.8m funding from the Levelling Up fund. The funding is for projects to benefit the harbour and prom and the Old College in Aberystwyth.

v. Mr Gareth Rowlands was wished well in his retirement and was thanked for all his hard work in securing significant grant funding over the years for the County.

vi. Ceredigion Young Farmers Clubs were congratulated for taking part in the Ceredigion YFC Eisteddfod last weekend. Llanwenog YFC won the overall competition. The Litterateur of the Eisteddfod was awarded to Twm Ebbsworth, Llanwenog and the Bard of the Eisteddfod was awarded to Ianto Jones, Felinfach.

vii. The Leader informed the meeting that the Council has been successful in procuring land in Felinfach to enable the building of a new area school.

104.

Disclosure of Personal/ Prejudicial Interests.

Minutes:

There were no disclosures of personal/prejudicial interests.

105.

A verbal update by the Leader of the Council in relation to COVID-19

Minutes:

The Leader of the Council provided a verbal update in relation to COVID-19. She stated that there had been a further 331 positive cases in the 7 days prior to 28 October. The rate per 100,000 now stands at 455.3 which shows a decrease in numbers. The Leader noted that there has been a significant decrease in positive cases over the last few days.  All counties in Wales’ positive cases appear to be decreasing apart from Wrexham and that Ceredigion’s neighbouring counties continue to have a high incidence of cases.

 

The highest number of cases continues to be amongst young people in secondary schools and following changes to Welsh Government guidance last week, no pupils should attend school if someone in their household has tested positive for COVID-19 and should self-isolate.

 

There are a number of positive cases in staff members in the county’s care homes with 3 homes in the amber and 5 in the red zone.

The county’s libraries Click and Collect facility continues with their service.

The recycling and waste centres have resumed their normal service.

 

Remedial work continues at Lampeter and Aberystwyth swimming pools and Aberystwyth and Cardigan leisure centres. It is hoped that dates for reopening will be issued soon.

 

It was also noted that the recent inclement weather has caused landslides in Aberaeron. The Council teams involved in helping were thanked for their work during last weekend.

 

106.

To confirm as a true record the Minutes of the previous Meeting of the Cabinet and any matters arising from those Minutes pdf icon PDF 217 KB

Minutes:

To confirm as a true record the Minutes of the Meeting of the Cabinet held on 5 October 2021.

Matters arising from the minutes: There were no matters arising from the minutes

107.

Any petitions received pdf icon PDF 537 KB

a)    Petition for bus shelter

Minutes:

Petition for a Bus Shelter

It was noted that the above petition had been received and would be dealt with in accordance with the guidelines in the Petitions Protocol

108.

Reports of any decisions (if any) having been called in from Overview and Scrutiny Committee

Minutes:

None

109.

Any feedback from Overview and Scrutiny Committee not otherwise on the agenda pdf icon PDF 203 KB

a)    Report from the Healthier Communities Overview and Scrutiny Committee regarding Domiciliary Care Provision

b)    Report from the Healthier Communities Overview and Scrutiny Committee regarding Wellbeing Centres Service and developments at the Lampeter Wellbeing Centre

Additional documents:

Minutes:

i.              Report from the Healthier Communities Overview and Scrutiny Committee regarding Domiciliary Care Provision

ii.            Report from the Healthier Communities Overview and Scrutiny Committee regarding Wellbeing Centres Service and developments at the Lampeter Wellbeing Centre.

 

The reports were noted for information.

110.

To consider the report of the Corporate Lead Officer for Legal and Governance upon the Coroner Pay Arrangements 2021/22 pdf icon PDF 249 KB

Minutes:

To approve the following pay rates effective from 1st April 2021 (including the associated back-payment of sums due to the Senior Coroner and Assistant Coroner):

1) Senior part-time Coroner:

i) Retention Salary of £21,120 p/a to cover retention/out of hours service availability from 1st April 2021 to 31st March 2022.

ii) Using the agreed daily rate of £465, to pay the Coroner an annual salary of £11,625 including training days-from 1st April 2021 to 31st March 2022

iii) Office expenses/business support allowance –

£5,000 p/a - from 1st of April 2021 to 31st of March 2022

2) Assistant Coroner:

From 1st April 2021 to 31st March 2022 the daily rates will be :

• full day £397; and

• half day: £199.

111.

To consider the report of the Corporate Lead Officer for Economy and Regeneration upon the Annual Review of the Carbon Management Plan 2017/18 to 2022/23 (Year 3 2020/21) pdf icon PDF 1 MB

Minutes:

 i) To agree to monitor the extent of the Council’s Carbon Reduction during and up to year 3 of the current 5 year period of the Carbon Management Plan, which amounted to a 28.77% reduction in CO2 against the 2017/18 baseline;                     

 ii) To note and endorse the progress and achievements to date of the Council’s

Management Plan.

 

Reasons for decision:-

In the Carbon Management Plan20117/18 – 2022/23 that was approved by Cabinet on 11 June 2019 it was agreed that an Annual Progress Review would be undertaken and an update report be provided to Cabinet on an annually.

 

 

112.

To consider the report of the Corporate Lead Officer for Policy, Performance and Public Protection upon the Talking, Listening and Working Together - Draft Engagement Policy with feedback from the Overview and Scrutiny Committee pdf icon PDF 2 MB

Minutes:

To agree the Draft Engagement Policy and approve that it can go out to public consultation over the winter of 2021-22.

To note the feedback from the Corporate Resources Overview and Scrutiny Committee.

 

Reasons for decision:-

Our current Community Engagement Policy dates from 2012 and needs to be replaced to take account of new methods of engagement and recent legislation and guidance. There is also a need to take account of the increasing use of digital engagement

113.

To consider the report of the Corporate Lead Officer for Policy, Performance and Public Protection upon Annual Letter 2020/21 by the Public Services Ombudsman for Wales pdf icon PDF 461 KB

Minutes:

To note the contents of the PSOW’s Annual Letter and agree the three actions contained therein:

         Present the Annual Letter to the Cabinet to assist members in their scrutiny of the Council’s performance and any actions to be taken as a result

         Continue to engage with the PSOW’s CSA work – including accessing training and providing performance data

         Inform the PSOW of the outcome of the Council’s considerations and proposed actions on the above matters by 15th November 2020.

 

Reasons for decision:-

To ensure continuous improvement and ensure that elected members are aware of the Council’s performance regarding complaints.

114.

To consider the report of the Corporate Lead Officer for Highways and Environmental Services upon the Adoption of Highway - Cae'r Odyn, Bow Street pdf icon PDF 2 MB

Minutes:

To approve the proposed Adoption of Cae’r Odyn through the S.38 Highway Act 1980 process and maintain at public expense thereafter.

 

Reasons for decision:-

To enable the road to be maintained at public expense.

115.

To consider the report of the Corporate Lead Officer for Highways and Environmental Services upon the Adoption of Highway - Foel Goch, Bow Street pdf icon PDF 2 MB

Minutes:

To approve the proposed Adoption of Foel Goch through the S.38 Highway Act 1980 process and maintain at public expense thereafter.

 

Reasons for decision:-

To enable the road to be maintained at public expense.

 

116.

To consider a report by the Corporate Lead Officer for Schools and Culture confirming the nominations of LA Representatives on Governing Bodies pdf icon PDF 282 KB

Minutes:

To confirm the nominations outlined in the report as LA representatives on the Governing Bodies of the relevant School.

 

Reasons for decisions:-

To nominate representatives of the LA on Governing Bodies.

117.

To note the report of the Corporate Lead Officer for Policy, Performance and Public Protection upon the Animal Welfare (Licensing of Activities involving Animals (Wales) Regulation 2021 with feedback from the Overview and Scrutiny Committee pdf icon PDF 803 KB

Minutes:

Cabinet noted the report and the feedback from the Healthier Communities Overview and Scrutiny Committee.

118.

To note the report of the Corporate Lead Officer for Policy, Performance and Public Protection upon the Ceredigion PBS Poverty Sub-Group - Tackling Hardship Strategy progress report July 2021 with feedback from the Overview and Scrutiny Committee pdf icon PDF 2 MB

Minutes:

Cabinet noted the report and the feedback from the Corporate Resources Overview and Scrutiny Committee.

119.

To note the report of the Corporate Lead Officer for Policy, Performance and Public Protection upon the Ceredigion PSB Local Well-being Plan Annual Report 2020-21 pdf icon PDF 1 MB

Minutes:

Cabinet noted the report.

 

120.

To note the report of the Corporate Lead Officer for Porth Cynnal upon the Independent Reviewing Service Performance Management Report Quarter 4 2020/21 with feedback from the Overview and Scrutiny Committee pdf icon PDF 1 MB

Minutes:

Cabinet noted the report and the feedback from the Healthier Communities Overview and Scrutiny Committee.

 

121.

To note the report of the Corporate Lead Officer for Porth Cymorth Cynnar upon the Ceredigion Carers Unit Annual Report 2020-21 with feedback from the Overview and Scrutiny Committee pdf icon PDF 2 MB

Minutes:

Cabinet noted the report and the feedback from the Healthier Communities Overview and Scrutiny Committee.

 

122.

To note the report of the Corporate Lead Officer for Porth Cymorth Cynnar upon the West Wales Care Partnership Regional Carers Development Group Annual Report 2020/21 with feedback from the Overview and Scrutiny Committee pdf icon PDF 2 MB

Minutes:

Cabinet noted the report and the feedback from the Healthier Communities Overview and Scrutiny Committee.

 

123.

Any other matter the Chairman decides is for the urgent attention of the Cabinet

Minutes:

None