Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference
Welcome and Apologies
Councillor Elaine Evans, Ann Bowen Morgan and Sian Maehrlein apologised for their inability to attend the meeting.
Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council's Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011.
was given to the draft Local Housing Strategy 2023-2028. Under the Housing
(Wales) Act 2014, local authorities had a strategic role to play in the way the
local housing market functions. One of the key ways for this to be delivered
was through a Local Housing Strategy. The intention was for the Local Authority
to play a lead role in developing an approach to housing across all tenure and
ensure the delivery of appropriate housing and related services in order to
meet local need.
Local Housing Strategy had been in place since 2018 and was a 5-year plan. As a
result, the Housing Strategy had been reviewed and updated. The review had
involved Senior Officers of the Housing Team, key Partners, and Corporate
Managers from across the Porth’s together with data collection and analysis.
Housing Strategy sets out the vision for a further 5 years:
will be sufficient, suitable and sustainable accommodation to meet residents’
discussion, it was AGREED
recommend to Cabinet the approval of the draft strategy and to begin on its
formal consultation; and
Cabinet considered Members recommendation that Cabinet write to Ms Elin Jones, Senedd
Constituency Member and to the four Regional Senedd Cymru Members, expressing
concern that providing sufficient housing according to need in Ceredigion was
not possible due to all regulations requiring LPAs under the Habitat
Regulations, to consider the phosphorus impact of proposed developments on
water quality within the SAC river catchment. This had a significant impact on the
current housing crisis and should be considered.
Consideration was given to the
Statutory Social Services Directors Report 2020/2021
& 2021/2022. The duty to
compile the Annual Report of the Statutory
Director of Social Services requirement is defined in Part 8 of the Social Services and Wellbeing (Wales) Act
2014 under the ‘Code
of Practice on the Role of Directors of
The completion of the reports had been delayed
during the Covid-19 crisis. It was
reported there would be no reason for delay in producing and publishing the report for the current year.
Following questions from the floor, it was agreed to
recommend that Council
the report for information.
Members thanked Officers for their hard work
and commitment during what had
been a difficult time.
Consideration was given to the report update on
the Porth Gofal Occupational
Therapy Service. A detailed background was given to the Occupational Therapy Service together with an update on the
The OT service had high numbers on the waiting list which was
contributed by the build-up following Covid restrictions as only urgent visits
undertaken during restrictions.
Inability to recruit into vacant posts for a long period had prevented the service from being able to reduce
the waiting list. The service had
also had some long-term sickness and the only full time OT has recently returned from maternity leave.
was reported that the current Challenges for the service were as follows:-
1) Recruitment of
Qualified OT’s Advert for 2 full time OT post has been out for nearly a year
with no applicants.
2) Integrated OT
leads concerns regarding ability to manage team due to IT access and resource
availability. Current demands of service exceed what they were able to provide
which has resulted in them stepping back from operational management to only
providing clinical guidance. Current OT service was operationally manged by
Porth Gofal Integrated Triage Manager who was a
3) The 2 senior
practitioners had given notice. 1 retired on 18.5.2022 and other was working
remotely away from Ceredigion and on an extended notice until the 31/3/23.
4) Recent advert
for 2 senior practitioner post had received no applicants since last May .Current vacancy was being managed by Agency worker
while other senior continues to work extended notice period.
5) Risk that
waiting list wouls continue to increase, resulting in
escalated risk due to extended delays and situations escalating for individuals
6) Increased need
for care and support due to delay in availability for preventative intervention
from OT service.
complaints and loss of trust in service as service users and families are
getting frustrated with delay and no solution or timescale.
of waiting list to agency did not go as well as expected due to difficulty in
agency obtaining OT’S that would be able to travel to Ceredigion. As only 34
assessments completed in a 4-month period and concerns raised regarding quality
of work the contract was ended. Negotiations were taking place with another
agency in South Wales who had advised that they would be able to provide
numerous OTS to support with reducing the waiting list cost of this is £255 per
for recruitment of OTs through the International recruitment campaign was being explored. Regular
meetings were held between managers from Health and Social care to discuss the
issues and consider opportunities to support the service.
The team structure
WAS currently being reviewed to identify opportunities that may improve
recruitment for the team. A service risk assessment was in place and reviewed
AGREED to note the current position.
Consideration was given to the
Report upon the Independent Reviewing Officer
Performance Management Report, quarter 3, 2022/2023. This
report represents the monitoring
and quality assurance of Looked After Children
who were reviewed
during the third quarter of 2022/23.This information contributes to Members fulfilling their roles as
The information was based
on the monitoring forms completed by the Independent
Reviewing Officers (IRO) following each Looked After Children Statutory Review(LAC
Review) and was informed by other performance information
held by Children Services. The report includes National and Local standards and targets used to measure
outcomes for Looked After Children
(LAC) at the time of their statutory review, and includes Welsh Government Performance Indicators (PI’s)
and Local Performance
On the basis of the information available and the views
expressed during the LACReview Meeting, the IRO makes
a professional judgement about the effectiveness of a child/young person’s Care
Plan in meeting their needs and may recommend changes to the Plan.
During the Review Meeting the IRO considers
whether the child/young person who was being reviewed requires assistance to
identify relevant other people to obtain legal advice/take proceedings on their
behalf. This action was deemed necessary for 1 young person by the IRO in the
In addition, the IRO has regard as to whether the
child/young person’s human rights were being breached in any way and, if so,
might make a referral to CAFCASS. This action was not required at any review.
SUMMARY OF KEY POINTS;
compared to 112 at the end of Q2.
were 13 in Local Authority foster
care, 24 in kinship carer placements
(19 in county, 5 out of county), 22 were in Independent Foster Agency
placements (7 in county, 15 out of county), 15
children were placed with parents (12
in county, 3 out of county) and 12 were placed in residential care provision
outside of the county.
Order, 18 were under an Interim Care Order, 4 ... view the full minutes text for item 6.
It was agreed to confirm the minutes of the meeting held on
09 February 2023.
recognised, in all recent health and social care legislation, as being
fundamentally important in situations within which individuals and marginalised
groups need support to have their voices heard and their rights respected.
Advocacy is designed and delivered to facilitate participation by individuals
and groups within the decisions and processes that affect their
Although not a
statutory requirement, the Regional Adult Advocacy Strategy seeks to shape our commissioning
arrangements to meet the legal requirements
to ensure good quality advocacy was readily and equitably available to those who want, or need it, in
the West Wales region of Ceredigion,
Carmarthenshire and Pembrokeshire.
This strategy was
based on an extended period of engagement with citizens, especially those who engage with health
and social care services, advocacy organisations,
health and social care practitioners, statutory commissioners and other relevant stakeholders.
This Adult Advocacy
Strategy had five priority areas, all aimed at improving outcomes for people who need advocacy. The
priorities had been defined in the light
of co-productive activity to date, engagement, the Regional Population Assessment, and in response to
legislative requirements. They include:
• Priority 1. Maintain and develop
further our co-productive approach
• Priority 2 Raise awareness of, and
understanding of, advocacy.
• Priority 3. Ensure advocacy is
easily accessible and equitably available
• Priority 4. Ensure advocacy is of
a consistently high standard of quality
• Priority 5. Maintain specialisms and non-statutory forms of
Each priority within the strategy outlines why
it’s important & what the current situation
was in West Wales. Following this each priority outlines the actions that need to be taken to ensure each of the
priority areas were met.
It was AGREED to
endorse the West Wales Regional Adult Advocacy Strategy
It was AGREED to note the content of the
Forward Work Programme as presented.