Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference
Contact: Lisa Evans
Councillors Bryan Davies, Leader of the Council and
Cabinet Member for Democratic Services, Policy, Performance and People and
Organisation, Caryl Roberts and Chris James apologised for their inability to
attend the meeting.
Councillor Matthew Vaux, Cabinet Member for
Partnerships, Housing, Legal and Governance and Public Protection apologised
for his inability to attend the meeting due to other Council commitments.
Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011
There were no disclosures of
Personal and Prejudicial Interests (including whipping declarations) from
presented the report on the Ceredigion Local Well-being Plan in the absence of
Councillor Bryan Davies. The public consultation on the draft Ceredigion Local
Well-being Plan 2023-2028 ended on the 31st of January 2023. Changes
and improvements including those suggested by the Future Generations
Commissioner for Wales and Welsh Government have been completed. All PSB member
organisations considered the proposed amendments in their meeting on the 6th of
March 2023, with a view to approve the Plan through their usual governance
arrangements before the PSB can give final approval to publish the Plan in May
Members were provided with the opportunity
to ask questions which were answered by Hazel Lloyd-Lubran, Naomi McDonagh and
Diana Davies. The main points raised were as follows:
In Councillor Matthew Vaux’s absence, Harry
Dimmack explained that a report on amendments to the Whistleblowing Policy was
last presented to the committee on the 16th of May 2018, which was
later approved by Cabinet on the 19th of June 2018. An overview of
the key amendments as shown in tracked changes in Appendix 1 of the report was
provided. The address for Audit Wales would be amended before the report was
presented to Cabinet.
Members were provided with the opportunity
to ask questions which were answered by Harry Dimmack. The main points raised
were as follows:
there were only minor changes to the policy, presenting the policy to Scrutiny
and Cabinet was sufficient.
event a person wished to raise a concern externally, the relevant contact
details were noted on page 8 of the policy.
Following questions by the
Committee Members, it
was agreed to recommend that Cabinet approves the amendments to the
Whistleblowing Policy as shown in Appendix 1, subject to updating the contact
details for Audit Wales.
It was agreed to
confirm the minutes of the meeting held on 2 February 2023.
Each Chair (or
Vice-chair in the Chair's absence) in turn, gave an update on their respective Committee’s Forward
Chair provided an update in relation to the Coordinating Committee’s future
Chair noted that following consideration by the committee, feedback on the
23/24 budget setting process and Ceredigion Deprivation and Equity Strategy was
presented during a meeting of the Cabinet on 14th February 2023. An update in
relation to the committee’s future work plan was provided and as part of the
workstream, members visited Plascrug Community
Primary School and Ysgol Bro Siôn Cwilt
on 1st February 2023.
Chair explained that following a meeting of a Task and Finish Group on 30th
January 2023, a Special Meeting had been held on 21st March 2023 to
discuss waste collection further with officers. An update in relation to the
Thriving Communities future work plan was provided. An invite had been sent to
National Resources Wales to attend a meeting in June to discuss Climate Change
and Coastal Erosion / Flooding, but no response had yet been received. It was
agreed to extend an invite to Welsh Water Dŵr
Cymru to attend the meeting and Sarah Groves-Phillips, Service Manager - Planning Policy.
Chair explained that the work of the Task and Finish Group around County Farms
was ongoing. In relation to the rules around NVZs imposed on the agricultural
sector, the Chair clarified that officers had visited and undertaken an
assessment of the farms accordingly. An update in relation to the meeting held
on 13th March 2023 was provided. Given the proposed budget cuts, the Chair
encouraged all Overview and Scrutiny Committees to consider this in moving
forward and to look for areas to make savings.
the Chair’s absence, Councillor Ceris Jones, Vice- Chair provided an update in
relation to the Healthier Communities future work plan. Councillor Ceris Jones
stated that she would clarify the title of the report on the inspection of food
outlets, as the Forward Work Programme differed in English and Welsh.