Agenda and draft minutes

Overview and Scrutiny Co-ordinating Committee - Wednesday, 15th June, 2022 10.00 am

Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conferrence

Contact: Lisa Evans 

Items
No. Item

1.

Apologies

Minutes:

Councillor Marc Davies together with Mrs Elizabeth Upcott and Mr Timothy Bray apologised for their inability to attend the meeting.

2.

Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011

Minutes:

None.

3.

CONTEST - The UK Government's Counter Terrorism Strategy pdf icon PDF 116 KB

Additional documents:

Minutes:

The Leader of the Council, Councillor Bryan Davies presented the report

upon the CONTEST – The UK Government’s Counter Terrorism Strategy. The report had been presented to provide Members with an update on the arrangements in place in Ceredigion, across the region and nationally to deliver CONTEST, and to be aware of the contribution of council staff in this important work.

 

It was AGREED to note the updated provided.

4.

Performance Management Policy Statement and Introduction to Performance Self-assessment arrangements as required by the Local Government and Elections (Wales) Act 2021 pdf icon PDF 179 KB

Additional documents:

Minutes:

The Leader of the Council, Councillor Bryan Davies presented the Report and highlighted the following;-

 

           Part 6 of the Local Government and Elections (Wales) Act 2021

           Key points of the Self-Assessment process

           Self-Assessment Outline Process

           Key Lines of Enquiry

           Reflective Practice

           Timeline

           Election cycle 2022-27

           Integrating with the Performance Framework

           Performance Management Policy Statement

           What does it mean for Overview and Scrutiny Coordinating Committee?

 

The following comments were conveyed: -

 

           Clarification on the process in relation to who would audit the auditor and what the appeals process was on these assessments was sought. In response, it was reported as this was a self-assessment process, vast amount of relevant and supporting evidence to comply with the requirements of the assessment would be collated in accordance with its Action Plan. Once completed the draft assessment would be presented to the Governance and Audit Committee for consideration and recommendations considered accordingly, prior to Cabinet approval

           That the annual self-assessment of the Overview and Scrutiny Committees could also feed into this self-assessment. It was urged that Members respond in an open and transparent way in this assessment in order that any issues could be resolved.

           That the Chairs of all Overview and Scrutiny Committees attend the Quarterly Performance Board meetings that were due to recommence, in order that they could consider any issues/risks that required to be considered on their Forward Work Programme. It was reported that these meetings gave an overview of the Council in its entirety.

 

It was AGREED to endorse the Draft Performance Management Policy Statement and Performance Self-assessment arrangements (as required by the Local Government and Elections (Wales) Act 2021).

 

5.

Ceredigion Public Services Board (PSB) meetings held on the 18th November 2021, 7th March 2022 and the Assessment of Local Well-Being pdf icon PDF 17 KB

Additional documents:

Minutes:

The Leader of the Council, Councillor Bryan Davies presented the Report upon the Ceredigion Public Services Board (PSB) meetings held on the 18th November 2021, 7th March 2022 and the Assessment of Local Well-Being

It was AGREED:-

(i) to receive the draft minutes of the Ceredigion PSB meetings held on 18th November 2021 and 7th March 2022; and

(ii) to receive the Assessment of Local Well-being for Ceredigion;

(iii) that Members encourage the public and Town and Community Councils to complete the questionnaire PSB Local Well-being Plan Engagement Survey (Town and Community Council had received the questionnaire on email)

 

6.

CYSUR/CWMPAS Combined Local Operational Group Safeguarding Report Qtr 2 2021/22 and Qtr 3 2021/22 pdf icon PDF 145 KB

Additional documents:

Minutes:

Councillor Alun Williams Deputy Leader with responsibility for Through Age and Wellbeing presented the report upon CYSUR/CWMPAS Combined Local Operational Group Safeguarding Report Qtr 2 2021/22 and Qtr 3 2021/22.

 

Following questions from the floor, it was AGREED  to note the contents of the report and the levels of activity within the Local Authority.

 

7.

Report on Covid-19 Gold Command Decisions log pdf icon PDF 128 KB

Additional documents:

Minutes:

Consideration was given to the Covid-19 Command Decisions Log.

It was AGREED to note the contents of the Gold Command Covid-19 meetings decisions Log for the period 1st January 2022 to 31st March 2022 as presented.

 

8.

To confirm the Minutes of the previous Meeting and to consider any matters arising from those Minutes pdf icon PDF 315 KB

Minutes:

It was AGREED to confirm the minutes of the previous meeting.

 

9.

Draft Forward Work Programme of the Overview and Scrutiny Committees pdf icon PDF 262 KB

Additional documents:

Minutes:

It was AGREED to note the Draft Forward Work Programme as presented

10.

Any other matter that the Chairman decides is for the urgent attention of the Committee

Minutes:

None.