Agenda and minutes

Thriving Communities Overview and Scrutiny Committee - Monday, 31st July, 2023 10.00 am

Venue: Hybrid - Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron / remotely via video conference

Contact: Lisa Evans 

No. Item







Disclosures of personal interest (including whipping declarations) Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011.




Dwr Cymru Welsh Water (DCWW) Planning and phosphates discussion pdf icon PDF 91 KB


Dr Sarah Groves-Phillips summarised the report presented on Planning and Phosphates discussion and Mrs Kelly Jordan, River Quality Liaison Manager (Wastewater Assets) and Mr Ryan Norman, Growth Manager (Develop Services) provided a power point presentation upon their work on this issue. The following information was provided:-

         DCWW Overview – Investment Plans & Investigation Programmes

         Environmental Performance Assessment

         Phosphorus – What have DCWW done so far?

         Phosphorus in Special Area of conversation (SAC)

         Teifi Source Apportionment

         Phosphorus – What about AMP 7 and beyond?

         Communicating with our stakeholders- what have we done so far?

         Developer Services & the Planning process

         Planning consultation assessment

         NRW Reviews of Permits process – next steps

         Planning response following NRW reviews of permits

         Collaboration and Information Sharing

         Understanding our assets- Storm Overflows

         How our combined sewer overflow operates.

         Understanding our assets


Following questions on issues within specific Wards by their respective Members and clarification on issues raised in the presentation, it was AGREED to note the current position and that the dates for forthcoming work by Dwr Cymru in the County be forwarded to Councillors for information.


Winter Service Provision pdf icon PDF 105 KB


Mr Phil Jones, Corporate Manager, Highways Services provided Members with a detailed presentation on the following within the Winter Service Provision:-

         The Legal Position

         Current Level of Service

         Proposed Winter Maintenance Service Budget Reduction

         What are the available options for the future?


Members raised concern regarding roads that were not gritted in their Ward, however, in accordance with the assessment protocols (matrix) all roads within the County had been scored objectively and checked by a second officer. Consideration had also been given that the road was near to school, bus route etc. It was suggested that Members receive the scoring of roads that were not gritted in order to inform their residents of the Council decision accordingly.


Following clarification of the issues raised in the presentation and discussion on alternative gritting methods to rock salt and farmers to assist during inclement weather, it was AGREED that officers undertake a comprehensive review of the Winter Service in readiness for the 2024/25 Winter Season.


Proposal for 2 hours free parking before 11am at Council Operated Pay and Display Car Parks. pdf icon PDF 168 KB


Councillor Keith Henson introduced the item upon the proposal for 2 hours free parking before 11am at Council Operated Pay and Display Car Parks and Mr Gerwyn Jones, Corporate Manager, Environmental Services provided Members with a presentation. The following information was provided:-


         Ticket Profile


         Financial Impact

         Consideration and Options


Councillor Ann Bowen Morgan provided a proposal for 2 hours free parking in the Cwmins and Rookery car parks  in Lampeter as it would, in her view, support businesses in the Town and encourage tourists to visit. As part of the 2023/24 budget setting process a further period of one year’s free parking was agreed for the pay and display car parks at Tregaron and Llandysul. Other Members facilitated the discussion following this proposal and Councillor Elizabeth Evans, Sian Maeherlin and Elaine Evans informed the Committee of their views in relation to free parking in the car parks in their Wards.


It was AGREED therefore to recommend to Cabinet to:-

(i) consider undertaking a review of charging for parking along the Promenade in Aberystwyth; and

(ii) consider offering 2 hours free parking between 8am and 10am on Monday to Friday in one carpark in Lampeter, Aberaeron and Cardigan


To confirm the Minutes of the previous Meeting and to consider any matters arising from those Minutes pdf icon PDF 94 KB


It was agreed to confirm the minutes of the meeting held on 22 June 2023.


Matters arising:



To consider the Overview and Scrutiny Forward Work Programme pdf icon PDF 90 KB

Additional documents:


It was agreed to note the contents of the Forward Work Programme presented subject to noting that the following could be considered at future meetings:-

         Impact of grant funded schemes – what’s the impact, how well drawing down funds

         Use of Buildings

         Cutting Grass Policy

         Relationship between Ceredigion County Council and Welsh Government in relation to Town and County Planning

         Business Support and Regeneration