Agenda and minutes

Thriving Communities Overview and Scrutiny Committee - Thursday, 15th July, 2021 10.00 am

Venue: ZOOM

Contact: Lisa Evans 

No. Item


Apologies and Personal Matters


There were no apologies received.


Councillor Elizabeth Evans wished to express her appreciation and sincere gratitude towards Peter Evans, Aberaeron Harbourmaster, who is retiring from the role today. She wished him well in his retirement. 


Councilor Meirion Davies congratulated the Chairman, Councillor Marc Davies for achieving 20 years service with the Fire Authority.



Disclosures of personal interest (including whipping declarations)
Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. In addition, Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011.


There were no disclosures of Personal and Prejudicial Interests (including whipping declarations).



Code of Practice for Highway Safety Inspection and Response on County Roads pdf icon PDF 130 KB

Additional documents:


Consideration was given to Ceredigion County Council’s Code of Practice for Highway Safety Inspection and Response on County Roads (‘Code of   Practice’) which sets out the policy and standard for undertaking nspections             of the adopted highway network.

The Officer explained that once the code is approved, new inspection regime will need to be created. The Service’s Highway Asset Management Plan and the Asset Management System will need to be updated and system reports amended as appropriate to reflect the requirements of the new code. 


Training will be required for Highway Inspectors, Superintendents and Engineers. New business processes will need to be established to facilitate the assembling of treatments into more cost effective routine planned                cyclical/preventative maintenance works programmes such as ditching, gully cleaning, patching etc. Support from the Inspectorate for street works activities, enforcement and other functions will need to be developed and this is being addressed by the ongoing Highways Services restructuring                 proposals. It is essential that vehicle traffic and footfall counts are carried out across the network and that these are incorporated into regular reviews of the  Code of Practice.

     Following a lengthy discussion, Members were asked to consider the                   following recommendation:


·         To recommend Cabinet approves the Code of Practice for Highway Inspection and Response on County Roads 2021.

Members agreed to recommend that Cabinet approve the Code of Practice for Highway Inspection and Response on County Roads 2021.



To confirm the Minutes of the previous Meeting and to consider any matters arising from those Minutes pdf icon PDF 279 KB


It was AGREED to confirm as a true record the Minutes of the Meeting held  on 26 May 2021, subject to inserting as follows: Procedure, point 1: 

Councillor Marc Davies then Chaired the meeting from 10:05am onwards.



To consider the Overview and Scrutiny Forward Work Programme pdf icon PDF 63 KB


It was AGREED to note the content of the Forward Work Programme 2021/22 as presented subject to inserting the following agenda items:


·       Report on the future of Safe Zones – Members request that a special meeting is convened to consider this item before the end of September 2021.

·       Report on Nitrogen and Phosphates – January 2022;

·       Report on Refuse Collection – to be arranged.





     Confirmed at the meeting of the Committee held on xxxxx